Embudo Canyon Neighborhood Association

Embudo Canyon Neighborhood Association Minutes, July 14, 2011 Annual Meeting

The meeting was called to order at 7:05 PM by Vice President Ray Dymale at the Jeff Russell Memorial Albuquerque Police Department  Substation, 12800 Lomas Blvd.

Present for purposes of establishing a quorum: Ray Dymale, VP; David Zeuch, Secretary; John Minks, Treasurer; Suzanne Kersten, Director; Nena-Joy Almodovar, Driector.  Absent: Jay Brotz, President and Floyd Spencer, Director.

 

OLD BUSINESS

 

1)  Minutes of last meeting were reviewed and approved by the Board and have been posted to the ECNA web site at the time of this meeting.

 

2)  It was announced that the Association did follow up on the double left-turn and signage problems at the intersection of Indian School and Tramway and the city has resolved the problems with appropriate lane identification on the ground and with new signs.

 

3) Treasurer’s Report:

 

July 1, 2010 Account Balance  $1874.33

Income 2011 to date $653.12

Expenses 2011 $1039.04

Account Balance June 30, 2011 $1488.41

 

4) The bank can’t find its signed copy of the June 2010 minutes with officers listed and  signatures.  Dave Zeuch, Secretary will obtain another copy for them.

 

NEW BUSINESS

 

1)  Presentation by APD officer Sargent Paul Duran

 

Officer Duran described the “Problem-Oriented Policing” program  which has been in effect for several months. This program focuses on bringing all resources together across the department and other agencies to more effectively target specific problems. The recent effort was focused on the hotels that border our neighborhood (The Hotel Circle area).  In the last month there has been a significant decrease in property crimes relative to the previous month.

 

Property and car thefts were also reported to be 9% lower in June.  Within our neighborhood reporting area there were 7 burglaries, 3 thefts, 1 assault , 2 acts of vandalism and 1 call for a disturbance.  There were 38 referrals made to the police for graffiti.

 

The police have been successful in recent months in stopping a large, organized group of people who had hit homes in our area and the Four Hill neighborhood.  They asked us to announce on our web site that citizens struck by this group (the “Pillowcase Gang”) should visit the Lomas Sub-station which is holding property for identification by the victims so it may be returned to them.

 

Neighborhood Association attendees brought up a continuing problem of graffiti on Tramway benches, and at Chelwood Elementary School.

 

2) Elections were held, as required by the by-laws for the offices of Vice President  and Secretary.and the three directors. Inquiry was made to the group if anyone was interested in putting their name forth as each position was brought up for election.  Nominations were opened for each position respectively and in each case, the current office-holder was nominated, nomination seconded by another attendee and was unanimously voted to continue in the position for the next term of office.  The results:

 

Ray Dymale, VP; David Zeuch, Secretary; Suzanne Kersten, Director; Nena-Joy Almodovar, Director.   and Floyd Spencer, Director.

 

A brief discussion was held regarding the Association’s intention to do minimally, two formal USPS bulk mailings to members and otherwise communicate via emails to membership.  Given the increased cost of mailing to our large association area, a proposal was made to raise the association membership fee to $10 per year per household, due each January.  The proposal also included the provision that the fee would not be pro-rated to those joining later in a calendar year. The motion was made and seconded and approved by the attendees.  It was confirmed that no change to the by-laws was needed to make change to the membership fee itself.

 

A  motion was made to change the annual meeting requirement  from its current summer month to a January meeting as (1) more people are in town at that time, and (2) it serves the association efforts better with regard to kicking off the membership drive and (3) will facilitate planning efforts.  Historically ECNA sponsors  spring and summer social events which then tend to detract from  participation at the annual board meeting in the same month.  That is why this year’s  June board meeting was delayed to early July. This fact prompted a motion to change the month of the annual board meeting.

 

The motion was made and seconded move the annual board meeting from June to the January meeting.  Thus, election of officers will move from June to January.   Bylaws require a 10 day notification of this motion to members prior to a vote.  A time was agreed upon that we would address this requirement by posting notice of the motion on the web site by Aug. 10, 2011 that will announce that a vote will take place on this motion at the  Sept. 8, 2011 meeting.  Signs will also be posted to announce the meeting.

 

A request was made by N. Almodovar to purchase a dozen more white signs as we did last year to advertise meetings and events (as the previous set has worn out) along with additional packing tape.   The expense was approved unanimously.

The annual National Night Out event and Ice Cream Social occurring Aug 2 this year was discussed.  Suzanne Kersten will plan the ice cream supply component with help from members at large, John Minks will plan the membership drive table.Judy Minks and members are looking into offering a silent auction at the event.  Judy Minks circulated a list of 2011 ECNA accomplishments/activities that was reviewed  and will be turned into a poster by N. Almodovar for the event.  Music will be supplied from 6:30-7:30 by Apple Mountain “Strings and Things,” at no charge to the Association. The decision was made to charge $.50 for ice this year and a hand stamp members to indicate payment  No membership, no ice cream this year.

 

ADJOURNMENT

 

The meeting was adjourned by Vice President Ray Dymale at 8:50 PM.

 

Respectfully submitted,

 

 

David H. Zeuch, Secretary